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For a long time, Microsoft Excel has been synonymous with the idea of spreadsheets, owing to its status as the best spreadsheet software. You’d think Microsoft Excel invented spreadsheets, but that’s not the case. The first spreadsheet program was developed several years before Excel.

Excel’s dominance has spawned many competitors seeking to eat into its market share. Google Sheets is one of the leading competitors and, as the name implies, is offered by Google, the company best known for running the most popular search engine.

Google Sheets is a formidable Excel rival designed with a focus on collaboration. It works primarily online, enabling multiple people to collaborate on the same spreadsheet. It has a free tier and paid business plans with advanced features.

I extensively tested Google Sheets so that you don’t have to go through the same stress. This review dives into Google Sheets’ features, pros, cons, and how it fares against Excel and other rivals. Read on to learn what Google Sheets offers and whether it’s the best choice for your business.

(Image credit: Google)Google Sheets: Plans and pricing

Google Sheets has free and paid plans. The free plan is notably versatile, although the paid Workspace plans come with extra features. On the free plan, you can edit documents together with other users and access all core Google Sheets features. The free tier’s drawback is that the collaborative features are limited, and it lacks the extensive integration with other Google tools.

Google Workspace has three plans: Starter, Standard, and Plus. At $7 per user per month, the Starter plan unlocks 30 GB of storage for each corporate account and Gemini, Google’s advanced artificial intelligence (AI) assistant. However, Gemini isn’t integrated directly with Google Sheets on this plan; you have to use it as a separate app.

At $14 per user per month, the Standard plan unlocks a sizable 2 TB of storage per corporate account and direct integration with Gemini. On this plan, you can use Gemini directly on Google Sheets, for example, by asking it to create visualizations with the data on your spreadsheet. Gemini adds much more resourcefulness to Google Sheets, which we’ll dive into later.

At $22 per user per month, the Plus plan unlocks 5 TB of storage per account and the same integration with Gemini as the Standard plan. The storage allowance is important because spreadsheets can get voluminous, and so can other files from other Google services, such as videos, photos, and text documents, which also share the same storage space.

With 2 TB to 5 TB of storage on the Standard and Plus plans, respectively, there’s ample space to store many spreadsheets and other essential corporate files. The Starter plan has a lower 30 GB storage allocation, but it can work well for small to medium-sized businesses if managed well.

Notably, there’s an Enterprise Plus plan targeted at large organizations, usually 500+ employees. This plan has no standard pricing. If you represent such an organization, you can contact Google’s sales team to directly negotiate a sales deal.

Google offers a 14-day free trial for its Workspace plans. The free version of Google Sheets also lets you test the features before making a payment.

Google Sheets: Features

If you’ve used Microsoft Excel or other spreadsheet tools, you wouldn’t have issues adjusting to Google Sheets. It has similar mathematical functions and advanced formulas for manipulating data. You can visualize data with charts and graphs, and with the help of the Gemini AI assistant if you’re subscribed to the Standard plan or higher.

Before diving deeper into Google Sheets’ features, it’s crucial to point out its competitive edge: collaboration. Google Sheets was late to the spreadsheet software market, having launched in 2006, compared to Microsoft Excel, which launched way back in 1985 and cemented itself as the go-to spreadsheet software provider.

To compete with Excel, Google tuned its focus to collaboration and shared editing. It made the process of collaborative editing as seamless as possible. Many people can collaborate on the same spreadsheet and monitor each other’s changes.

The owner of a spreadsheet document can invite collaborators and control their access to the document (Viewer, Commenter, or Editor). A Viewer can only scroll through and monitor the changes made on a spreadsheet.

A Commenter can’t implement changes, but they can leave comments on specific parts and suggest changes. For example, they can suggest changing a figure, and the suggestion will be highlighted for the document owner. If the document owner agrees with the suggestion, they can click on “Accept” and implement it with a single click.

Alternatively, the document owner can reject a suggestion from a Commenter. The document owner can accept or reject each suggestion individually, or accept or reject all suggestions at once.

Editors have the same rights as a document owner. They can implement changes without the original owner's prior approval. Google Sheets logs the changes made by every user, so collaborators can always know when and which user implemented specific changes.

You might wonder, “What if an editor makes a change I’m not comfortable with? Can I revert?” Yes, you can quickly resolve this issue with the Version History feature.

Google Sheets automatically saves each version of a document at different points in time. Hence, you can view past edits and restore previous versions of a document. For example, if you don’t like the changes someone made yesterday to a shared document, you can revert the document entirely to the version made the day before yesterday.

(Image credit: Google)

The Version History feature maintains the integrity of shared documents. It incentivizes accountability from each collaborator, knowing that any change they make can be traced back to them and reverted if needed.

I’ve discussed the collaborative features, but Google Sheets also offers much more. A noteworthy feature is the integration with Gemini, the Google AI assistant unveiled in 2024.

Gemini is a valuable AI assistant that’s similar to the popular ChatGPT. In this case, Gemini is integrated directly with Google Sheets, so you can ask it to perform tasks on your spreadsheet. For example, if you have a spreadsheet listing the salaries of all employees in your organization, you can tell Gemini to calculate the average and median salary from the data. You can also ask it to visualize the salaries in a chart, enabling you to know which teams or levels the salaries are skewed towards.

Gemini has endless more applications. It can create templates for various spreadsheets, generate summaries of spreadsheet data, write formulas for specific calculations, and extract insights from raw data. Gemini cut down the time I would have spent manually handling tasks, and it made using Google Sheets much more convenient.

In this era, a tool like Gemini might seem common, but it wasn’t the case as recently as five years ago. The AI boom, kick-started by ChatGPT in late 2022, has brought many benefits in a relatively short time. Though Google Sheets has many upsides, Gemini was my main highlight. The drawback is that direct Gemini integration is only available on the Standard plan or upwards.

As mentioned, Google Sheets has similar built-in mathematical functions and advanced formulas as Excel. You can apply these formulas to your spreadsheet data and extract insights. If you have an existing spreadsheet made with Excel, you can upload it to Google Sheets and share it with colleagues for collaborative editing.

However, I noticed a flaw when working with Google Sheets. It often slowed down when working with vast spreadsheets, think thousands of columns and rows. The same also occurred when running complex formulas or third-party add-ons to manipulate the spreadsheet data.

However, “slow” is relative. When working with these large datasets, Google Sheets was still very much usable, but it wasn’t as lightning-fast as when working with smaller datasets.

Google Sheets mainly works online, although it has an offline mode that lets you edit spreadsheets without an internet connection. The dilemma is that you need an internet connection to open the spreadsheet in the first place. Another issue is that the collaborative features can’t work without an internet connection, defeating the main benefit of using Google Sheets. The offline version is very limited; Google Sheets is built for collaborative use with an active internet connection.

(Image credit: Google)Google Sheets: Interface and in-use

Google Sheets is an intuitive tool that I had no complaints about using. The interface is arranged neatly, making it easy to find the features you need at a specific time. It’s like a typical spreadsheet, with the formatting features at the top and the body below.

When multiple users work on the same tool, you’ll see an icon representing each account currently working on the document. Each account has a unique highlight market, and you can easily monitor every user’s changes.

A slight hiccup is that Google Sheets has a steep learning curve, especially on the keyboard shortcuts, but that’s a general characteristic of spreadsheet tools and not limited to Google.

You can access Google Sheets on your web browser or download the mobile app for Android or iOS. Either way, Google Sheets offers a smooth interface that you can easily familiarize yourself with.

Google Sheets: Support

Google provides sufficient support to Google Sheets users. Its Help Center contains abundant informative resources, including user guides, tips, and tutorials. If you’re new to Google Sheets and need help in familiarizing yourself with its features, this Help Center is the go-to resource because it offers extensive assistance for free.

If you’re a paid Google Workspace subscriber, you can get direct help from Google’s team via email, live chat, or telephone. Support is available 24/7, expectedly for a company as large as Google with global customers.

The good thing is that Google Sheets is a well-designed, user-friendly app, so it wouldn’t give many problems in the first place. The little issues I encountered were in learning how to use key features, but I resolved them via the Help Center. Google Sheets’ numerous features constitute a steep learning curve, so expect some time to get used to its ins and outs.

Google Sheets: The competition

Microsoft Excel is undeniably the main competitor to Google Sheets. Whenever people hear about spreadsheets, Excel is the first platform that comes to mind, and Google Sheets is often an afterthought, but it has some pros compared to Excel.

Google Sheets is cloud-based and highly leans towards collaboration. It’s much easier for multiple people to work on the same document on Google Sheets than on Excel.

Another benefit is that Google provides a completely free version of Google Sheets that includes all core features, unlike the free version of Excel, which has very limited features compared to Excel's full capabilities.

That said, Google Sheets isn’t as advanced as Excel when it comes to analyzing complex, vast datasets. It doesn’t have as many formulas and third-party add-ons to analyze massive datasets. As I mentioned earlier, Google Sheets also often slows down when working with huge datasets, while Microsoft Excel handles these datasets more smoothly.

In summary, Google Sheets excels more (no pun intended) in collaboration and accessibility, while Excel outshines Google Sheets in data analysis and computations.

Google Sheets: Final verdict

Google Sheets has its benefits and drawbacks. If you need a tool that enables seamless collaboration when editing everyday corporate spreadsheets, Google Sheets is a perfect choice. It’s intuitive, easily accessible, and has the typical features you’ll expect in a spreadsheet.

On the other hand, if you need a tool to analyze massive and complex spreadsheets, Google Sheets may not be the best choice. Though advanced, it’s not as sophisticated as Microsoft Excel. Google Sheets’ biggest strength lies in collaborative, real-time editing.

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PowerPoint has been the go-to presentation software for decades, but competition has gradually eaten into its market share, although PowerPoint remains dominant.

Google Slides is one of the main competitors that are grabbing some market share from PowerPoint. It’s a cloud-based presentation software whose strengths lie in collaboration, an intuitive interface, and advanced features.

Google Slides is a formidable PowerPoint competitor, but is it the best presentation software for you? I tested the app extensively to help you answer this question. Read on to learn about Google Slides’ features, pros, cons, and how it fares against PowerPoint and other rivals.

(Image credit: Google)Google Slides: Plans and pricing

Like most Google tools, Slides has a free version available to anyone with a Google account. This free version gives you access to the core presentation creation features. However, storage is limited to 15 GB, and the free plan doesn’t offer advanced collaborative features that the paid plan does.

The paid version of Google Slides isn’t a standalone subscription. Rather, it’s offered as part of a Google Workspace subscription, which includes Slides, Google Docs, Google Sheets, and many other tools. A Google Workspace subscription gives you access to numerous tools that help your business run smoothly; Slides is one of these tools.

You can choose from one of three Google Workspace plans: Starter, Standard, and Plus. The Starter plan costs $7 per user per month and unlocks 30 GB of storage for each account. It also unlocks access to Gemini, Google’s artificial intelligence chatbot, which assists you in creating the best presentations on Google Slides. However, you can only use Gemini as a separate app on this plan; it’s not directly integrated with Google Slides.

The Standard plan costs $7 per user per month. It provides a sizable 2 TB of storage for each corporate account, enough to store a massive volume of presentations made on Google Slides. The Standard plan unlocks direct Gemini integration with Google Slides. Instead of using Gemini as a separate app, you can interact with it directly on your Google Slides dashboard, which is more convenient than constantly switching between Slides and Gemini tabs.

The Plus plan costs $22 per user per month. It unlocks a whopping 5 TB of storage per account, which covers presentations and other files created with Google apps. Like the Standard plan, it includes Gemini integration, which enables you to ask the AI assistant for direct help when creating presentations. For example, you can ask Gemini to create a presentation template or give you ideas for what to include in your presentation.

There’s also an Enterprise Plus plan, albeit reserved for large corporations. This plan has no standard pricing, so interested companies have to contact Google’s sales team to negotiate a deal. It has the most advanced security features, making it ideal for large corporations (think 500+ employees) with high security needs.

Each Google Workspace plan includes a 14-day free trial, which you can leverage to test the features before making your final decision. The free version of Google Slides, which includes access to the core features, also gives you a hint of what to expect on a paid plan.

Google Slides: Features

Google Slides offers tools that enable you to create visually appealing, informative presentations. If you’ve used PowerPoint, the interface feels very similar. You have access to dozens of pre-built templates covering various topics, which you can edit to create your presentations. Otherwise, you can start from scratch and add different elements (shapes, images, videos, text boxes, etc.) to create your presentation.

Collaboration is Google Slides’ main competitive edge. It makes it easy for multiple people to work together on the same presentation. Under Google Workspace, team members have access to Google Chat, so they can hold real-time conversations on the same dashboard as they create presentations.

Team members can leave comments on specific parts of a presentation, for example, to recommend new information to add. They can also directly suggest changes, and the document owner can decide whether to accept or reject their suggestions. If a suggestion is accepted, it’ll be automatically implemented.

When multiple people work on the same presentation, each person will have a unique icon displayed at the top. These icons let others know who is currently on the same presentation document. Each person will also have a live pointer indicating where their cursor is positioned on the presentation.

You might be wondering who controls access to a presentation during collaborative editing. The answer is you, or the person who created the presentation originally. As a document owner, you decide how to share a document and what others can do with it. When sharing a presentation, you can set one of three permissions for other users: Viewer, Commenter, or Editor.

As the name implies, a Viewer can only view a presentation and monitor the editing process, but they can’t comment or suggest their own edits. A Commenter can leave comments or suggestions for the document owner; it’s up to the owner to accept or reject the suggestions.

In contrast, an Editor has the same permissions as the document owner. They can directly make changes without the owner’s prior approval. These precise permission levels let you assign different roles to people working on the same presentation. For example, you can assign a colleague as an Editor and your supervisor as a Commenter. The colleague can make direct changes, and the Supervisor can suggest ideas without making direct changes.

I liked the Version History feature, which let users restore previous versions of a document if the current one isn’t ideal. For example, when someone edited a presentation in a way I didn’t like, I quickly reverted to a previous version that existed before their edits.

As collaborators edit a document, Google stores each version at different time instants. On the Version History menu, you can view all the previously stored versions and restore any of them. With the Version History feature, you’re confident that any accidental mistakes can be undone. This feature also fosters accountability among collaborators, as everyone knows their changes can be tracked and undone if needed.

(Image credit: Google)

Gemini integration was a major highlight when using Google Slides. I used Gemini in many ways that made creating presentations more fun and convenient. For example, I used Gemini to generate images for presentations. The images weren’t always the best (some looked too unnatural), but they were suitable for use in real presentations.

I instructed Gemini to provide ideas for new presentation slides, and it excelled at this task. It gave valuable ideas and helped me rewrite or generate new text when needed. However, Gemini isn’t perfect. Its text often sounded robotic, requiring further editing to make it sound human-like.

Other ways you can use Gemini include asking it to summarize existing presentations or creating templates for a unique topic you’re about to present. The drawback is that direct Gemini integration is only available on the Standard plan or above. If you’re subscribed to the Starter plan, you can use Gemini as a separate app but not directly in Google Slides, which is less convenient. Gemini isn’t available on the free Google Slides plan.

Google Slides has a wide range of pre-made templates. You can use these templates as the foundation of your presentations instead of creating them from scratch. The pre-built templates cover everything from status reports to case studies, project wireframes, book reports, and many more.

If you don’t find a suitable template in Google’s pre-built library, you can create your own and reuse it many times. As I mentioned earlier, Gemini provides valuable help in creating your templates.

I liked Google Slides’ versatility regarding presentation files. You can upload files created on rival platforms, such as Microsoft PowerPoint and Canva, and edit them on Google Slides.

For example, you may have created a presentation with PowerPoint but need others to help you refine it. In that case, you can upload the PowerPoint file to Google Slides, then take advantage of the collaborative features to edit it together with your colleagues. Note that you may observe some formatting inconsistencies after importing presentations from other apps, but you can easily correct them.

Although it’s primarily built for online use, Google Slides has an offline mode where you can edit a presentation without an internet connection. Once your internet connection returns, every change made offline automatically syncs online.

Google Slides has a network of third-party add-ons that provide extra functionality, from translation to custom fonts, stock images, icons, and more. All in, Google Slides is a reliable presentation platform with many valuable features. If you need a tool for employees to collaboratively create and edit presentations, it’s the go-to choice. Google Slides outshines most competitors in collaborativeness and intuitiveness.

(Image credit: Google)Google Slides: Interface and in use

It may just be my personal observation, but Google tools usually excel in user-friendliness. Google Slides is one of the most intuitive tools I’ve used. Its interface is easy to grasp even for first-time users.

If you’ve used any presentation software before, Google Slides feels very similar. The homepage displays some templates and a button to begin a new presentation, as well as previews of the presentations you’ve previously created. When you tap the button to create a presentation, you’ll be taken to the main page where you can begin working on it.

With formatting options and other features arranged neatly at the top and the main body below, Google Slides is as easy to grasp as it gets. However, some complex features may require time to get used to.

Google Slides: Support

Google Slides users have access to significant support resources. When facing issues, the first place to consult is the Slides section of the Google Workspace Learning Center. This section includes detailed user guides, cheat sheets, and manuals for troubleshooting issues. It also includes tips for creating and sharing the best presentations.

The Learning Center has extensive details and is sufficient to solve most issues. But if you need further help as a Google Workspace subscriber, you can contact Google’s support team via email, live chat, or telephone. Free-tier users don’t have direct access to the support team, but the Learning Center provides ample resources to resolve issues.

Google Slides: The competition

PowerPoint and Canva are the two main Google Slides competitors I’d like to highlight. PowerPoint is the most widely used presentation software, and Google created the Slides app to grab a slice of PowerPoint’s market share.

Google Slides outshines PowerPoint in collaboration and accessibility. It’s a cloud-based tool that enables many people to work on the same presentation seamlessly. PowerPoint also has a cloud-based version that enables collaboration, but it doesn’t feel as seamless as using Google Slides.

However, PowerPoint outshines Google Slides with its advanced features and offline capabilities. If you want to create the most complex presentations full of rich visual elements, PowerPoint is a better choice. It has a broader collection of templates, visual elements, and add-ons that provide functionalities not natively available on PowerPoint.

Canva is similar to Google Slides as it emphasizes seamless collaboration and the ability to create visually appealing presentations. It’s a decent tool for creating presentations, but the drawback is the relative cost.

A Canva Teams subscription isn’t as economical as a Google Workspace subscription, considering that the latter gives you access to not just Slides but many other tools like Google Docs, Sheets, Meet, and more. In contrast, you’ll be paying only for a design tool with a Canva subscription, unlike Google Workspace that kills multiple birds with one stone.

Google Slides: Final verdict

Google Slides has its unique strengths and drawbacks, but it’s a presentation tool I’d recommend to anyone. It’s cost-effective, considering the other tools a Google Workspace subscription also unlocks, and enables seamless collaboration to create presentations. Google Slides might not be a PowerPoint killer, but it’s a reliable alternative for personal and business use.

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